All farms participating in conservation grade are required to draw up Environmental Records and Plans containing various environmental statements, farm policies & procedures.
These records must be drawn up according to Conservation Grade guidelines (as detailed in the Protocol and also during the induction training course).
These records and plans form a key part of the annual compliance audit carried out by NSF-CMi Certification.

The key elements farmers are required to have recorded on file are summarised as follows:

1. Farm details & summary
2. A farm habitat summary sheet highlighting the total farm area, the CG farmed area, and a list of the required CG habitats and areas (sizes)
3. A map ideally to scale 1:10,000 or larger annotating key environmental, ecological and heritage features of the farm, and the habitat locations
4. The farm’s animal husbandry policy (where appropriate)
5. The farm’s crop husbandry policy
6. The farm’s pollution, waste and energy management policies
7. The farm’s Soil Management Plan, Nutrient Management Plan, Manure Management Plan and Crop Protection Management Plan
8. The farm’s Mycotoxin risk assessment
9. Details of the food products being produced to Conservation Grade standards
10. A short statement of the farmer’s vision for realizing the full ecological potential of the farm